Freedom of Information Publication Scheme
This page brings together publications relating to the structure of the Library, its organisation, and what we do.
2. What We Spend and How We Spend It
Funding Agreement and Other Income
Our current management funding agreement with DCMS.
In addition to Grant in Aid, the Library also generates income from individual and corporate donations, charitable activities, and investment. Further details can be found in our Annual Reports.
Financial Statements, Budgets and Variance Reports
A summary of our 2014-15 financial budget and spending.
A summary of our 2015-16 financial budget and spending.
Information on Contracts and Expenditure
Full details of all contracts of a value over £10,000 entered into by the British Library from January 2011 (or July 2010 for IT contracts).
All supplier payments for individual invoices exceeding £25,000 and paid after 1 April 2010. This information will be updated monthly on or before the 15th working day of the following month.
Percentage of invoices paid within 5 days / 30 days as required by the Public Contract Regulations 2015. This information will be published quarterly.
Forward Plans for Purchasing Exhibits and the Forward Exhibitions Programme
The Library allocates its acquisition budget partly by subject and partly by format. Work has commenced to review and revise the balance across subject and format taking into account content development through UK legal deposit, voluntary deposit and donation; subject priorities and coherence within each discipline; pricing; usage and demand; content available elsewhere and life-cycle costs. The implementation of these changes to our acquisitions budget will continue to be incremental and will take several years to achieve.
In 2013/14 the Library budgeted £15.1m for acquisitions.
In 2014/15 the Library budgeted £14.8m for acquisitions.
In 2015/16 the Library budgeted £13.1m for acquisitions.
A summary of our acquisitions 2013-2015.
Full details of the Library's upcoming Exhibitions programme can be found on our website.
Details of our capital spending is included in the financial summaries found under the Financial Statements, Budgets and Variance reports section above.
Our Spending Review letters from DCMS covering the period 2011-2016:
- 2012, covering financial years 2011/12-2014/15
- 2013, covering financial years 2015/16
- 2014, covering financial years 2014/15-2015/16
Grants and Donations
Details of grants and donations over £100,000 received by the Library since 2012.
If you'd like to make a donation to The Library, there are several ways you can do this:
Financial Audit Reports
The Library's financial controls are audited on a regular basis. Most recently our treasury, cash flow management, and general ledger processes were audited by RSM Tenon in 2013. In all cases the conclusion was that:
Staff and Board Members' Allowances and Expenses
Expenses that can be claimed by staff are detailed in the Library's Staff Expenses Policy.
Board members are reimbursed for reasonable travelling expenses and accommodation only, on the following basis:
Travel Expenses - Travel expenses may not exceed the cost of a standard rail fare or bus fare from your normal place of residence (or from the place of landing in the United Kingdom if you are coming from abroad) to the British Library site visited. Special priced tickets should be used where possible in preference to the standard return fare. Expenses incurred in travel to this country from abroad are recoverable from the British Library for standard fares.
Accommodation Allowance - If you live within reasonable distance of the Library site visited you will be expected to travel there and back on the same day. If you do not live within reasonable travelling distance, an overnight allowance will be paid. Receipts must be provided. If you stay overnight with a relative or friend you will only be entitled to half of the overnight allowance.
Details of actual expenses claimed by board members and senior staff during financial years 2011/12, 2012/13, and 2013/14.
Pay and Grading Structures
The Library's current pay scales.
Procurement and Tendering Procedures
Information about our procurement and tendering process can be found on our dedicated e-tendering website.
Past tender documents (as opposed to live opportunities), as well as documents relating to other types of tender (e.g. single tender, framework agreements), can be found on the Business Link website.
Financial Statements for Projects and Events
Financial details of our major projects during the last financial year.
The Library does not at this time track detailed budget and expenditure for individual events.
Internal Financial Regulations
The Library's internal Financial Code.