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External contracts

As well as its own internal services, Collection Care runs additional contracts for boxing, binding, conservation and preservation copying of collection material to be done offsite by external suppliers.

We work closely with our Corporate Procurement Unit (CPU) to ensure that each contract enables a particular type of treatment to be carried out safely, cost effectively and to a very high standard. We write briefing notes, technical specifications, inspect external premises and equipment, set criteria for site visits and sit on contract boards with our CPU colleagues to assess, evaluate and award contracts under EU procurement rules.

Once contracts have been let, overall budget control and the technical aspects are managed by our staff, who are also responsible for setting and applying the appropriate levels of quality assurance.

Collection Care contracts are generally framework, call-off contracts, allowing us to place work with contractors as and when required. Most are let initially for a period of one year, with the option to extend on a yearly basis for an additional three years. A full list of current contracts is given below.

SC6226: Preservation Copying Microfilm (2010)

SC7291: Preservation Copying Digital (2011)

SC7730 BL2: Binding and Rebinding of Books, Periodicals and Similar Items in Full Buckram Cased-in Split Board Style (2012)

SC7730 BS4: Binding and Rebinding of Books, Periodicals and Similar Items in Full Buckram Cased-in split Board Style (Boston Spa Contract) (2012)

SC7730 BL4A: Binding and Rebinding of Books, Periodicals and Similar Items in Full Buckram Cased (2012)

SC7730 BL6: Binding of Electoral Registers, Books and Periodicals in Quarter Cloth Temporary Binding Style (2012)

SC7731 BL1: Conservation treatment of printed textual material and binding of books in leather (2012)

SC7731 BL3: Conservation treatment of printed textual material and binding of books in full buckram cased-in split board style (2012)

SC7731 BL7: Conservation treatment of loose leaf material for binding in post-binder or case format (2012)

SC7732 BL5: The Supply of Drop-back Boxes in Full Buckram (2012)

SC7732 BL10: Enclosures (2012)

 
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