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Writing and using a preservation policy

Preservation Advisory Centre Training Day

Wednesday 5 February 2014

British Library Centre for Conservation
96 Euston Road, London NW1 2DB
Location Details

What are you keeping, for how long and why? What measures can you put in place to ensure sustainable use and enhanced access to collections over time?

A preservation policy provides clarity, accountability and structure for organisations seeking to manage collections over the long-term. This training day is aimed at librarians, archivists and collections managers with responsibility for policies, strategies and planning. Whether you are writing a preservation policy for the first time or revising it, this training will provide you with a framework to build a policy and then put it into practice. It includes case studies and the opportunity to begin to write your policy under the guidance of preservation and collections management consultant Jonathan Rhys-Lewis (ACR). By the end of the day, participants will be able to:

  • define what is meant by preservation
  • explain what a preservation policy is and how this links to other strategic and business planning documents
  • identify what needs to be included in a preservation policy
  • describe issues that need to be considered when implementing a preservation policy
  • create an action plan for writing or reviewing their own organisation's preservation policy.

Previous attendees found that the day helped with 'distinctions between policy, strategy, guidelines and action plans'; and provided 'practical information regarding how to develop an effective policy and what to include/exclude from it'.


10.15 Registration
10.25 Welcome and introductions
10.30 Definitions
10.40 Purpose of a preservation policy
11.40 Break
11.50 What to include in a preservation policy
12.50 Lunch
13.45 Format of a preservation policy
14.30 Case study: Frederik Bearman, Preservation Librarian, UCL Library Services
15.00 Break
15.15 Writing exercise
16.00 Implementing a preservation policy
16.30 Discussion and questions
16.45 End

Registration form

Please copy the form below into an email, complete it and send it to

Alternatively, print out, complete and return the form by post to the address at the bottom of this page.

I would like to book a place on the Preservation Advisory Centre
training day ‘Writing and using a preservation policy’ on
5 February 2014.

Fee (including refreshments and lunch) £105.00 + VAT = £126.00



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Do you have any special requirements? (Special diet/mobility etc):

I agree to the terms and conditions: yes / no

You will be invoiced for the full amount on receipt of the registration form. Invoices must be paid within 30 days of the date of the invoice. All payments must be made in UK pounds sterling, without deduction of bank charges. Payment can be made by cheque, credit/debit card or by bank transfer. Cancellations will not be refunded. A substitute delegate is acceptable if notified to the Preservation Advisory Centre. This registration form constitutes a legally binding contract. In the unlikely event of the training day being cancelled the organisers will make a full refund of the training day fee received but disclaim any further liability.

Please send this booking form to:

Preservation Advisory Centre
The British Library
96 Euston Road

Tel: +44 (0)20 7412 7612
Fax: +44 (0)20 7412 7796

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The information you have supplied on this form will be held on a computer file for administrative purposes only, and will not be passed on to third parties. In accordance with the Data Protection Act you are entitled to see a copy of your record.