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Text versions of Help videos - Using My workspace functions

If you are unable to view our online training videos, to help you use Explore the British Library, you may find these text versions useful. Alternatively, try our Adobe PDF files.

Some of the information is intended just for British Library Reader Pass holders (or registered document supply customers).

Comments are welcome and will be used to improve the help supplied.

 My workspace folders

In My workspace it is possible to create folders (and subfolders) to store and organise catalogue records of items for future reference, email, print or forward them to reference accounts like EndNote.

- Click on the New folder icon to create a folder.

- Type the name of the folder in the text box. E. g., Dickens.

- Click on Save.

- Select the check box(es) of item(s) you would like to copy to the folder.

- Select the check box.

- Click on the Copy icon.

- Click on the Dickens folder.

- Click on the Paste icon.

- Similarly, to email, print, or forward catalogue records select the appropriate check box(es) of items(s).

- Select the check box(es) of item(s) you would like to, e. g., email.

- Select the check box.

- Select, e. g., the E-mail option.

- Amend the details in the Send By e-mail window as necessary, making sure that your correct email address is entered in the To: box.

- Click on Send.

- Click on Print to send the selected records to the connected printer(s).

- If you are in a British Library Reading Room: click on the Print icon of the Public Web Browser.

- Please remember that you need a valid British Library Print, Copy & Scan account with the appropriate level of credit to print material in our reading rooms.

- If you are not in a British Library Reading Room: use your browser's Print function in the usual way.

- Click on Close.

- Similarly, catalogue records can be forwarded to reference management accounts like EndNote.

- Click on the drop-down menu to select the required account.

- Select, e. g., the Push to EndNote option.

- Click on Go.

- Login into your account in the usual way.

- Then click on Close.

- Notes can be added to an individual item record or folder by clicking on the corresponding ‘speech bubble' icon.

- E. g., click on the top item in the folder to add a note.

- Click in the text box.

- Enter a note and click on Save.

- The icon changes to indicate that a note has been entered.

 Save searches

Explore the British Library temporarily saves a session's searches. When logged in, it is possible to save searches permanently and set up email alerts that send you updates when more items corresponding to your search criteria are added to the catalogue.

- After carrying out a search click on Save search, which appears above the Refinements.

- Amend the options in the Save Search/Alert window as necessary.

- Click in the Search name text box to enter the required name.

- Select, e.g., the Save & alert option. This will send you an email update when an item corresponding to your search criteria has been added to the catalogue.

- Make sure your correct email address is entered in the Email results to: box.

- Click on Save.

- Click on Close.

- The contents of My workspace are displayed, organised under three tabs.

- Select the Searches & Alerts tab.

- By default, your Saved searches and alerts are displayed.

- Click on This session's searches to review them.

- Click on Saved searches and alerts to review searches from previous sessions.

- Click on, e.g., Hamlet to re-run this saved search.

- The results of the saved searches are displayed.

 Personal settings

In Personal settings it is possible to change the number of results displayed on a page and to enter an email address for automatic alerts. NB The email option is available to registered readers or users only.

- Click on Personal settings at the top of the screen (on the right).

- The contents of the Personal settings tab are displayed.

- Click on the drop-down menu to change the number of results displayed on a page.

- Select, e.g., the 20 results per page option.

- Click on Save.

- This change takes effect immediately and will also be used when displaying the current session's previous searches.

- Click on the Searches & Alerts tab to view your previous search(es).

- Click on This session's searches to review the searches.

- Click on shakespeare hamlet to display the results.

- The results are now displayed with 20 items on each page.

- Click on Personal settings.

- Click on Edits Details.

- The SMS number function is not active.

- Enter or amend the address in the My e-mail text box as necessary.

- Click on Update.

- A yellow box confirming your update appears.