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Constitution of the South Asia Archive and Library Group (SAALG)

Revised version (June 2002)

1. Name

The name of the organisation is the South Asia Archive and Library Group.

2. Object

The object of the organisation is to advance the education of the public in South Asian studies. In furtherance of the said object but not otherwise, the organisation will:-

a)provide a forum for discussion of matters of concern to librarians, archivists and scholars involved in the collection of library and archival materials needed for South Asian studies;

b)promote and carry out projects for the improvement of library and archival services for South Asian studies, including schemes of institutional co-operation;

c)publish and distribute a Newsletter.

The organisation is a non-profit-making body and has no power to make any distribution of profits, gifts, bonuses, etc. to its members.

The assets of the organisation will be used only to further its object.

3. Membership

Membership shall be open to:-

a) institutions actively acquiring library or archival materials on South Asia and those co-operating in schemes promoted by the organisation;

b) other bodies interested in the object of the organisation

c) individuals interested in the object of the organisation.

4. Subscription

There shall be a meeting subscription payable by each person attending general meetings at a rate which shall be fixed from time to time by a majority decision of a general meeting.

5. Meetings and Quorum

There shall normally be two general meetings in each calendar year and other meetings as called by the Officers.Any ten members may request a meeting by giving twenty-eight days' notice in writing to the Secretary.Ten members present shall constitute a quorum.

6. Officers

There shall be a Chairman, a Secretary, a Treasurer and an Editor of the Newsletter, who shall hold office for three years but be eligible for re-election.The offices of Secretary and Treasurer may be held by the same person.The Officers shall retire in different years.

The Officers shall be elected by a simple majority of members present at a general meeting.Nominations must be received by the Secretary in writing at least fourteen days before the meeting at which the elections are to be held.

7. Amendment of the Constitution

Amendment of the Constitution shall be by a two-thirds majority of members at a meeting called for the purpose of which twenty-eight days notice shall be given.

No amendment shall be made to the object clause, the dissolution clause or this clause without the approval of the Charity Commission and no alteration shall be made which would cause the organisation to cease to be a charity at law.

8. Dissolution

In the event of the dissolution of the organisation for any reason whatsoever any assets or property shall pass to a charitable organisation with an object similar to that of the organisation.