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The Cataloguing-in-Publication Programme

The Cataloguing-in-Publication (CIP) Programme provides records of new and forthcoming books in advance of publication in the United Kingdom and Ireland, which are included in the British National Bibliography (BNB).

The CIP Programme serves publishers and libraries: for publishers, the programme is a bridge to the library book buying market; for libraries, it is an alerting service enabling them to identify titles of interest to their user communities.

How does the CIP Programme work?

The British Library contracts the administration of the CIP Programme and the creation of records to Bibliographic Data Services Limited (BDS). BDS is an independent, privately-owned company specialising in the creation of high-quality bibliographic data for use by libraries, booksellers and publishers.

BDS gathers information from publishers on new and forthcoming books. BDS can supply publishers with pre-printed forms to send in book information or can accept publishers' advance information sheets. It is important that information is sent to BDS at least four months in advance of publication and that they are notified of any changes, in particular to the scheduled date of publication and to the price.

Publishers should include ISBNs with their advance information. The ISBN is a product number used in the book community for listing, ordering and stock control purposes. Publishers requiring ISBNs should contact the UK ISBN Agency.

The CIP Programme is free of charge to participating publishers.

How are CIP records created?

CIP records are created by BDS in accordance with standards specified by the British Library. Typical details include author, title and publisher, projected date of publication, pagination, ISBN and price. Name headings are authority-controlled to ensure that authors are correctly identified, and Library of Congress Subject Headings and Dewey Decimal Classification numbers are assigned to facilitate subject access.

View a typical CIP record (PDF format 13KB)

CIP and legal deposit

Following publication, items notified under the CIP programme should be deposited with the British Library under the legal deposit arrangements. In due course, the CIP record may be used as the basis of a full catalogue record, which is distributed via the BNB and also becomes a permanent reference for the book in the British Library catalogue.

How to join the CIP Programme

Publishers wishing to join the CIP Programme should contact Bibliographic Data Services Limited, who will supply further information as required:

Bibliographic Data Services Limited
Publisher Liaison Department
Annandale House, The Crichton
Bankend Road
Dumfries DG1 4TA

Tel. +44 (0) 1387 702251
Fax +44 (0) 1387 702259

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For further information please contact:

The British Library
Collection Metadata
Boston Spa, Wetherby
West Yorkshire
LS23 7BQ
United Kingdom