A guide to help you use the catalogue, covering: login, search, how to manage your results, how to order/view items
With Explore the British Library you can search:
- The main catalogue for digital and print books, journals, newspapers, maps and scores, in the Library's collection. Also included here are electronic resources, sound archive items and a subset of archived websites selected by our curators as being of special interest as well as curated collections of archived websites.
- Available online for content including e-books, e-journals, and databases from the collection that are free to access and can be viewed wherever you are.
- Our website for online exhibitions, learning resources, sounds and more.
- Explore Further for a large amount of externally-held content, much of which is freely available.
You should search in the 'Main catalogue' if you:
- want to order copies of items, to your home or office
- are a Reader wanting to order printed items to a Reading Room.
Explore the British Library does not include:
- Records of forthcoming UK books and for UK published items which have been catalogued by the other legal deposit libraries. You can find these records in the British National Bibliography.
- Records of our archive and manuscript collections. You can find these in Explore Archives and Manuscripts.
- Other types of material which can be found in specialist catalogues.
- Records for items listed in our card catalogues. If you know the shelfmark, you can use the catalogue’s ‘Request other Items’ link to request items listed in our card catalogues.
This guide covers:
- Browser requirements
- Log in
- Change password or edit account details
- Search tips
- Managing your results
- My workspace
- How to order/view items
- Help with ordering
If you require more help, our Reference Specialists provide a range of free Reader sessions and 1-2-1 consultations. These include an 'Introduction to our catalogue' as well as sessions to help you find your way around the collections and to make the best use of them.
Explore the British Library requires that your browser is:
- has cookies enabled
- has the Pop-up blocker disabled.
You do not need to log in to search the catalogue. You need only log in if you:
- have a Reader Pass and you want to request items, from the ‘Main catalogue', to a Reading Room
- are a customer of our On Demand document supply service who wants to order items, from the ‘Main catalogue', to your home/office.
If you log in you also have access to more services: save search, save alerts, and access to your saved records from the current and previous sessions.
Change password or edit account details
Use My Account, to change your password, or edit your account details:
- enter your Username and Password; if we issued you with a temporary password, enter it here
- click Log in to see your account details
- click Change, or Manage Addresses, as appropriate
- enter your new details and confirm details where requested
- click Save
- click Log out to finish.
How to enter search terms
You can combine elements in the Simple search, for example, surname and significant word from the title, e.g.:
Austen Pride Prejudice
There is no need to include AND as this is assumed.
If you want to narrow your search down, use NOT and OR (enter these in capital letters), e.g.:
Pride NOT prejudice
Pride OR prejudice
Shakespeare (tragedy OR sonnet)
NB: Use lower case letters for your search terms and uppercase for (AND, OR, NOT).
If you use upper case, e.g ORANGES ARE NOT THE ONLY FRUIT the catalolgue will search for (oranges AND are) NOT (the AND only AND fruit)
To search for a phrase, enclose your search terms in quotation marks, for example:
“pride and prejudice”
NB: Use phrase searching to search for one word titles prefixed with ‘the’, e.g. “the Adelphi”, “the Lancet”.
You can use wildcards to replace one or more characters:
Use ? to replace one character, e.g. wom?n will search for woman and women
Use * to replace more than one character, e.g. cultur* will search for culture, cultural and culturally
To search for an ISBN enter the number without hyphens.
To search for an ISSN enter the number with the hyphen. If you omit the hyphen you will find journal records that match the ISSN but you will not find matching article records.
If you are searching for records in non-Roman scripts, it is recommended that you search both in the non-Roman script and Romanisation, for example, 香港 and Xianggang. (In a case such as this when a name has a form by which it is commonly known, also use that - in this case, Hong Kong.)
Some, especially older, records lack non-Roman script and so they can only be found by searching using a standardised form in the Roman alphabet. To discover which transliteration system is in use, see www.loc.gov/catdir/cpso/roman.html or do a search for the name of your language in its non-Roman script, e.g., Русский for Russian. That should display many records and you will be able to see how they are Romanised, for example how any long vowels are represented.
NB: Use the Advanced search indexes with care, not all records will have been assigned e.g. a Subject. Note too that many of the types found in the limiter ‘Material type’ will only find results in the ‘Main catalogue’.
How to search for people’s names
You can enter them in any order:
- first name last name
- last name first name
You can enter them with or without commas separating the names:
- Henry James
- James Henry
- James, Henry.
Note that the results of this type of search will include items about Henry James as well as items by Henry James. To select the subset of items by Henry James, Refine your results by the author’s name.
To restrict your search to items by an author, carry out an Advanced search and choose Author and ‘contains’ from the drop-down menu. If the name is a common one you may still need to Refine your results by the author's name.
Although punctuation and the order of terms have no effect on the number of results retrieved spacing between initials does affect the results seen. A search for ‘Stubbes, EH’ or ‘E.H. Stubbes’ will find a smaller set of results than a search for ‘Stubbes, E H’, or ‘E. H. Stubbes’.
Use the Advanced search indexes with care:
- not all records will have been assigned e.g. a Subject index.
- many of the types found in the limiter ‘Material type’ will only find results in the ‘Main catalogue’.
- using a Material type limiter of ‘Archived websites’ will find records for a subset of websites archived after 2005. The UK Web Archive contains all records 2005-present.
Noe that the Author / contributor index search is 'sticky' which means subsequent searches are restricted by the same Author / contributor index. For example, you may click an author / contributor link in the 'Details' tab of a record, to search for other items by that author/contributor. Thereafter, all subsequent searches will have the same author / contributor index applied. To clear the index, click 'Explore Home'.
How do I search for shelfmarks?
If you are sure of the punctuation used, you can include it in your search:
If you're not sure, exclude all punctuation:
Don't “mix and match” punctuation and spaces: no results will be found, e.g. not
X 989/5108 or YK 2003.b4785.
If in doubt, use the wildcards ? or *.
For shelfmarks with brackets and hyphens, e.g. (P) NX 099 (M) -E(8) include the following punctuation:
- The initial brackets
- The final brackets (if searching for a specific item)
BUT exclude all spaces and the hyphen.
For example: (p)nx099(m)e(8) will find the item, whereas (p)nx009(m), with or without the * wildcard, will return all records with shelfmarks which start like this.
For Science shelfmarks in the Dewey sequence, include the initial brackets, as above, and make sure you include the decimal point in the number, e.g. (b)004.6.
You can also search on elements of a Science shelfmark, by enclosing it in quotation marks, for example:“BW 87”, " EX 39”.
How to search for items published in a specific year or range of years
You can use a wildcard to search for a decade or century. To search for items published between:
- 1760 and 1769 enter 176?
- 1700 and 1799 enter 17??
To search for items published between a range of years spanning more than a decade, search for each decade within the range and combine each decade with OR. For example, to search for items published between 1760 and 1789 enter:
176? OR 177? OR 178?
OR must be entered in upper case.
Although many records include dates in other Calendars, it is recommended that you convert non-Gregorian dates to the Gregorian calendar when searching.
How to search for Newspaper editions
Use Advanced search to restrict a search to a specific newspaper edition. Combine the name of the newspaper with the name of the edition:
- use the ‘Place Name’ index for the edition
- restrict by ‘Material type’ Newspapers.
Managing your results
You may not see the record you want because the catalogue groups related works. The 'X related resources' link denotes grouped items in your results list. The record for the item you want may only be visible if you click the 'related resources' link.
You may not see the record you want because your search finds lots of results. You can Refine your results to reduce the number of records. There are a number of Refine options available.
Note that the Refine options displayed are generated by the records found as a result of your search. Different options will display for different search terms.
The first five terms - usually those with the most items - in each refinement are displayed. You may have the option to expand the list for each one. Or you can select, or exclude, more than one term with ‘Refine further’.
How your results are sorted
The catalogue sorts results by relevance but you can change the sort. The options available are:
All sorts are ‘sticky’; if you chose to re-sort your results by title, for example, when you carry out your next search these results will also be sorted by title. To clear the index, click 'Explore Home'.
The catalogue groups together related items; if you sort by date-newest and date-oldest you may find only one of the grouped items is sorted correctly.
How to print/save/email records
Having found the item you are interested in:
- click on the 'Details' tab
- click 'Actions' in the top right-hand corner of the tab
- click either E-mail/Print or one of the Social bookmarking sites to save the record.
You can also email/print/save records from My Workspace. My workspace allows you to email/print/save more than one record at a time.
How to save searches
All the searches you make in a session are temporarily stored in My workspace; when you finish your session these searches will be deleted.
If you are a Reader or On Demand customer, you can choose to save your searches; you must log in to save searches.
Click the ‘save search’ link above the list of Refine options to the left of your results. Give your search a name and choose whether to ‘Save’ your search or ‘Save & alert’.
Choose ‘Save & alert’ to receive email updates when new items meeting your search criteria are added to the catalogue. If you choose ‘Save & alert’ you will need to supply an email address, unless you have previously stored this in ‘Personal settings’.
Your search/alert is saved into the 'Saved searches' folder in My workspace. Click on:
- the search name to execute the search again
- delete to remove the search from your workspace
- update to update a saved search to an alert.
How to see how many copies/what years of an item we hold
You can see brief details of our holdings in the 'Holdings Notes' in the Details tab. We may hold more than one copy of an item, in different collections.
To see more detailed information, click the 'Item holdings' link on the right of the 'Details' tab. Then click either the 'Details link or the specific year you are interested in, where these links are available.
Enriched book records
Some of our book records are now enriched with e.g. summary information, book reviews, author information and more. This additional information is provided by Syndetics Unbound, a ProQuest enrichment service.
Using My workspace
With My workspace you can:
- edit your personal settings
- keep records of items of interest
- store records of interest in different folders
- email/print records you have stored
- re- run earlier searches in your current session
- re-run saved searches or alerts.
If you are logged in, records are stored in your workspace until you delete them. Otherwise records are stored until you end your session.
Important information on retaining records in folders
Readers should note that when your Reader Pass expires any information saved in your workspace is automatically deleted. There is no means of reinstating this information. If you have records in your workspace that you wish to keep, you should renew your pass before it expires.
How to order/view items
How to order/view items found in the 'Main catalogue'
How you order/view items depends on the type of material and whether you are registered for any of our services.
Printed items, e.g. books, journals, newspapers, maps, scores.
- You can pay to order copies of journal articles/book chapters from items in our remote supply collection items with our On Demand, document delivery service.
To limit your search to items in our remote supply collection, click the drop-down arrow to the right of 'Everything in this catalogue' (alongside the search box) and select 'Remote Supply'. You will need to register for our On Demand service.
- Readers can order printed items to view in our Reading Rooms. We recommend that you use the catalolgue to order items in advance of your visit and use My Reading Room Requests to check the status of your order before you visit.
You can request up to 10 items each day. Delivery times vary and are provided at the point of order.
- In London, delivery can take:
- up to 70 minutes, for on-site items
- up to 48 hours for off-site items
- longer than 48 hours if the item is in our remote supply collection and out on loan to a customer.
- In Boston Spa, all items take up to 48 hours to be delivered, or longer if the item is in our remote supply collection and on loan. You should order items before you visit.
- In London, delivery can take:
- Readers who want to order items to their home or office, rather than to a Reading Room, must have registered for our On Demand document supply service. Readers can register for our On Demand service via My Account:
- log in to My Account with your British Library Online Account credentials
- select the ‘Other Services’ tab
- follow the on-screen instructions.
Online items, e.g. ejournals, ebooks databases, theses, archived websites, research datasets, articles and issues.
- some online content is available to everyone, anywhere
- anyone can order copies of items in our remote supply collection with On Demand
- Readers, using the Library PCs in our Reading Rooms, can also view:
- subscribed online content
- non-print legal deposit material.
Legislation requires that only one person at a time can view any piece of legal deposit content. If another Reader is viewing the item you want to see a message informs you that the item is already in use. Once they have finished with the item and closed it down, you will be able to view it. You cannot reserve non-print legal deposit material.
The regulations allow you to print these items but only within the “fair dealing” limits: 5% or an article from a journal; 5% or a chapter from a book. The regulations do not permit you to:
- copy and paste
- save this content.
How to request items listed in the Library’s card catalogues
Some of the items we hold are only listed in card catalogues. There are no records for these items in 'Explore the British Library'.
Readers can use 'Explore the British Library' to order these items to the Reading Rooms:
- log in to 'Explore the British Library'
- click ‘Request Other Items’ in the navigation bar
- choose the appropriate collection from the nine presented
- input details of the item you want on the resulting form
- click ‘Add to basket’ and complete the requesting process; How to request items not in the catalogue provides help.
NB: Some fields on the Collection forms are mandatory; these are marked with an asterisk.
How to view items found in 'Explore Further'
Many records have the link to the online content in the 'Details' tab; in the 'Link's panel to the right-hand side of the tab.
There may be a note advising that access is ‘for subscribers only’; this content is only available to Readers using our PCs in our Reading Rooms.
Some records have no link to the online content only a link to view the record on the publisher’s website; in some cases the full text is available from the publisher's website.
Some records will have links to online content in the 'I want this' tab. 'View online' services may display for:
- free online content, available to all
- subscribed content, only available to Readers using our PCs in our Reading Rooms.
Help with ordering
You can contact our Customer Services team who will order on your behalf.
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