W Edwards Deming

Total Quality Management Thinker

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William Edwards Deming: Total Quality Management thinker
Image used with permission from The W Edwards Deming Institute

William Edwards Deming (1900-1993) is widely acknowledged as the leading management thinker in the field of quality. He was a statistician and business consultant whose methods helped hasten Japan’s recovery after the Second World War and beyond. He derived the first philosophy and method that allowed individuals and organisations to plan and continually improve themselves, their relationships, processes, products and services. His philosophy is one of cooperation and continual improvement; it avoids blame and redefines mistakes as opportunities for improvement.

Biography

Life and career

Born in Iowa in 1900, Deming’s modest upbringing in an early settler community was to instil habits of thriftiness and a dislike of waste which was to influence his later thinking. His University career started at the University of Wyoming where he achieved an engineering degree in 1921, followed by a Masters in mathematics and physics from the University of Colorado. He completed his studies at Yale University in 1928, where he was awarded a doctorate in mathematical physics. Deming then concentrated on lecturing and writing in mathematics, physics and statistics for the next 10 years.

In the late 1920s Deming became familiar with the work of Walter Shewhart, who was experimenting with the application of statistical techniques to manufacturing processes. Deming became interested in applying Shewhart's techniques to non-manufacturing processes, particularly clerical, administrative and management activities. After joining the US Census Bureau in 1939 he applied statistical process control to their techniques, which contributed to a six-fold improvement in productivity. Around this time, Deming started to run courses for engineers and designers on his - and Shewhart's - evolving methods of statistical process control. At Stanford, Deming taught the Stanford statistic training program to nearly 2,000 people in a couple of years, using the Shewhart Cycle for Learning and Improvement and the PDCA Cycle.

Deming's expertise as a statistician was instrumental in his posting to Japan after the Second World War as an adviser to the Japanese Census. At this time, the USA was the leading economic power, with products much envied by the rest of the world; it saw no need for Deming's new ideas. The Japanese, on the other hand, recognised that their own goods were shoddy by international comparison. Moreover, after the war, they could not afford the wastage of raw materials that post-production inspection processes brought about and were consequently looking for techniques to help them address these problems. Whilst in Japan, Deming became involved with the Union of Japanese Scientists and Engineers (JUSE) and his career of lecturing to the Japanese on statistical methods and company-wide quality: a combination of techniques now known as Total Quality Management (TQM) had begun.

It was only in the late 1970s that the USA became aware of his achievements in Japan. The 1980s saw a spate of publications explaining his work and influence. In his American seminars during 1980, Deming talked of the need for the total transformation of the Western style of management. In 1986 he published Out of the crisis which documented the thinking and practice that had led to the transformation of Japanese manufacturing industry. Just before he died in 1993 he founded the W. Edwards Deming Institute.

Key theories

Summary

Deming's work and writing constitute not so much a technique, as a philosophy of management, Total Quality Management, that focuses on quality and continuous improvement but which has had - justifiably - a much wider influence.

Here we will consider Deming's interest in variation and his approach to systematic problem solving which led on to his development of the 14 points which have gained widespread recognition and which are central to the quality movement and his philosophy of transformational management. Deming’s seven deadly diseases of management and his use and promotion of the PDCA cycle, known to many as the Deming Wheel, are described below:

Variation and problem solving

The key to Deming's ideas on quality lies in his recognition of the importance of variation. In Out of the crisis he states:

'The central problem in management and in leadership...is failure to understand the information in variation'.

Deming was preoccupied with why things do not behave as predicted. All systems (be they the equipment, the process or the people) have variation, but he argued that it is essential for managers to be able to distinguish between special and common causes of variation. He developed a theory of variation - that special causes of variation are usually easily attributable to quickly recognisable factors such as changes of procedure, change of shift or operator etc, but that common causes will remain when special causes have been eliminated (normally due to design, process or system). These common causes are often recognised by workers, but only managers have the authority to change them to avoid repeated occurrence of the problem. Deming estimated that management was responsible for more than 85% of the causes of variation. This formed his central message to the Japanese.

Deming's 14 points for management

Deming created 14 points which provide a framework to developing knowledge in the workplace and can be used to guide long term business plans and aims. The points constitute not so much an action plan as a philosophical code for management. They have been extensively interpreted by as many commentators on quality, as on other management disciplines.

Deming's 14 points

  1. Create constancy of purpose toward improvement of product and service, with the aim of becoming competitive, staying in business and providing jobs.
  2. Adopt the new philosophy. Western management must awaken to the challenge, must learn their responsibilities and take on leadership for change.
  3. Cease dependence on mass inspection. Build quality into the product from the start.
  4. End the practice of awarding business on the basis of price tag alone. Instead, minimise total cost. Move towards a single supplier for any item, based on a long-term relationship of loyalty and trust.
  5. Improve constantly and forever the system of production and service to improve quality and reduce waste.
  6. Institute training and retraining.
  7. Institute leadership. The aim of supervision should be to lead and help people to do a better job.
  8. Drive out fear so that everyone may work effectively for the company.
  9. Break down barriers between departments. People in research, design, sales and production must work as a team, to foresee and solve problems of production.
  10. Eliminate slogans, exhortations and targets for the workforce as they do not necessarily achieve their aims.
  11. Eliminate numerical quotas in order to take account of quality and methods, rather than just numbers.
  12. Remove barriers to pride of workmanship.
  13. Institute a vigorous program of education and re-training for both the management and the workforce.
  14. Take action to accomplish the transformation. Management and workforce must work together.

Deming's seven deadly diseases of management  

Here, Deming describes the main barriers faced by management to improving effectiveness and continual improvement. He was referring here to US industry and their management practices.

  1. Lack of constancy of purpose to plan products and services that will have a market and keep the company afloat.
  2. An emphasis on short term profits and short term thinking (just the opposite from constancy of purpose to stay in business), fed by fear of unfriendly takeover, and by demand from bankers and owners for dividends.
  3. Evaluation of performance and annual reviews.
  4. Mobility of managers and job hopping.
  5. Management by use only of available data.
  6. High medical costs.
  7. High costs of liability.

Deming said that effective management and a commitment to quality were needed to combat these seven deadly diseases. He emphasised the importance of communicating quality messages to all staff and building a belief in total quality management.

The relevance of these principles to a wider general management application has contributed to Deming's status as a founder of the Quality Management movement, not just quality and process control. This is why he interests an audience that is much wider than the quality lobby.

PDCA Cycle (The Deming Wheel)

Walter Shewhart originated the concept of the PDCA cycle and introduced it to Deming. Deming promoted the idea widely in the 1950s and it became known as the Deming Wheel or the Deming cycle. 

The PDCA (Plan-Do-Check-Act) cycle consists of four steps or stages which must be gone through to get from `problem-faced' to `problem solved.’ Repetition of these steps forms a cycle of continual improvement:

Plan for changes to bring about improvement.
Do changes on a small scale first to trial them.
Check to see if changes are working and to investigate selected processes.
Act to get the greatest benefit from change.

In perspective

Naturally enough, no one as universally acclaimed as Deming will escape without criticism. Some have criticised his approach as being good for improvement, but uninspiring for creativity and innovation. Others say his approach is not effective for generating new products or penetrating new markets.

Others, particularly Joseph Juran, another quality guru, comment on an over-reliance on statistical methods. Deming's US lectures in the 1980s, however, point time and time again to a mistaken preoccupation with the wrong type of statistics. He argued against figures focusing purely on productivity and control and argued for more evidence of quality, a message which Tom Peters adopted in the 1980s and 1990s.

Deming has stirred up wide interest with his denial of Management by Objectives and performance appraisals. Similarly, his attitude towards integrating the workforce has led TQM to be perceived as a caring philosophy. Paradoxically, his focus on cost-reduction has been pointed to as a cause of downsizing.

Although in the 1980s the US paid tribute to Deming - not only for what he did in Japan, but also for his thinking and approach to quality management - few American companies used his methods. One reason for this is perhaps that by the 1980s Deming was selling a system that worked, that he implied that he had discovered the only way to achieve quality, and that he was no longer alert to changes in the problems. In Japan, in the beginning, he had listened to Japanese needs and requirements, showed them respect and developed his thinking with them. With the USA in the early 1980s, he appeared to try to dispense his philosophy rather than adapt it to a different culture.

In 1951, in early recognition of their debt to Deming, the JUSE awarded the Deming prize to Japanese organisations excelling in company-wide quality. It was not until the late 1980s that the US recognised Deming's achievements in Japan and elevated him rapidly to guru status. The 1990s showed Deming's legacy is likely to have both a lasting and significant impact on management theory. Why is this?

The first reason must lie in the nature of his achievement. Deming has been universally acclaimed as one of the Founding Fathers of Total Quality Management, if not the Founding Father. The revolution in Japanese manufacturing management that led to the economic miracle of the 1970s and 1980s has been attributed largely to Deming.

Secondly, if the 14 points make less of an impact today than they did just after the Second World War in Japan, it is probably because many aspects of those points have now been adopted, assimilated and integrated into management practice in the 1990s as well as continuously debated and taught in Business Schools around the world.

The third reason is more complex, and lies in the scope of his legacy. Deming's 14 points add up to a code of management philosophy which spans the two major schools of management thought which have dominated since the early 20th century: scientific (hard) management on the one hand, and human relations (soft) management on the other. Deming succeeds - despite criticisms of overuse of statistical techniques - in marrying them together. Over half of his 14 points focus on people as opposed to systems. Many management thinkers veer towards one school or the other. Deming, like Drucker, melds them together.

The originality and freshness of Deming is that he took his philosophy, not from the world of management, but from the world of mathematics, and wedded it with a human relations approach which did not come from management theory but from observation, and from seeing what people needed from their working environment in order to contribute of their best.

Further reading

Key works by Deming

Books

Out of the crisis: quality, productivity and competitive position. Cambridge, Cambridge University Press, 1986

The new economics for industry, government and education. (2nd ed.) Cambridge, Mass., MIT Press, 2000

 

Key works by others

Books

Aguayo, R. Dr Deming: The American who taught the Japanese about quality. London, Mercury Books, 1991

Bendell, T. The quality gurus. London, Department of Trade and Industry, 1991

Drummond, H. The quality movement: what total quality management is really all about. London, Kogan Page, 1992

Logothetis, N. Managing for total quality: from Deming to Taguchi and SPC. New York, Prentice Hall, 1992

Witzel, M. Management from the masters. London, Bloomsbury, 2014

Liker, J. and Franz, J. The Toyota way to continuous improvement: linking strategy and operational excellence to achieve superior performance. New York, McGraw-Hill, 2011

 

Journal articles

Pyke, W. Is performance personal or in the system? Management Services. 52 (4), Winter 2008, pp.40-47

Seddon, J. and O’Donovan, B. Rethinking lean service. Management Services, 54 (1), Summer 2010, pp.34-37

 

Websites

The W Edwards Deming Institute
https://deming.org/

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